School Financial Services current procedures

As a provider of frontline services within the department, the School Financial Services Team has responsibility for a range of grants and allowances and school related financial functions. It is the business owner of the Grants Allowances Payments System (GAPS) and manages the payment of more than $3 billion annually in state and Commonwealth funds to state schools, non-state schools, central governing bodies, long day care centres, non-departmental organisations, parents, students and hostels. 


Interim arrangements as we transition to a redeveloped regi​​ster
A project has been initiated to improve the register’s user friendliness and functionality. 

The redesigned register will provide a contemporary approach to store, search, navigate and access departmental policies and procedures.

In the interim, as new policies and procedures are being developed with a revised content structure, they can be accessed from the table below.

​Procedure ​Implementation date ​Scope ​Version ​Related policy
​Bypass schools  ​11/12/2017​ ​Department-wide ​4.0 ​Nil
​​Living Away from Home Allowances Scheme (LAFHAS)  12/11/2018 ​Refer to procedure ​5.1 ​Nil
​Loans sought by Parents and Citizens' Associations​ 01/07/2019 ​All state schools ​4.0 ​​Nil
Parents and Citizens' Associations ​22/02/2018 ​Refer to procedure ​5.1 ​Nil
School recovery processes for school-purchased labour​ 01/07/2019 ​All state schools ​4.1 ​Nil
Student banking ​16/04/2019 ​All state schools ​3.0 ​Nil
Textbook and Resource Allowance ​06/03/2017 ​Refer to procedure ​4.3 ​Nil
User charging (previously titled State Education Fees)​ ​22/02/2019 ​Refer to procedure ​5.0 ​​Nil
Requests for Voluntary Financial Contributions​ ​22/02/2019 ​All state schools ​3.0 ​​Nil

School Financial Services - 10 procedures found.
ProcedureAscendingImplementation DateScopeVersion
Bypass schools11-12-2017 Department-wide 4.0
Living Away from Home Allowances Scheme (LAFHAS)12-11-2018This procedure applies to Finance and Human Resources (HR) teams involved in the processing of Living Away from Home Allowances Scheme (LAFHAS) applications.5.1
Loans sought by Parents and Citizens' Associations01-07-2019 All state schools 4.0
Parents and Citizens' Associations27-09-2019All state schools, outdoor and environmental education centres, parents, and parents and citizens’ associations.5.2
Requests for Voluntary Financial Contributions22-02-2019 All state schools 3.0
School recovery processes for school-purchased labour 01-07-2019 All state schools 4.1
Student banking16-04-2019 All state schools 3.0
Student Resource Scheme04-11-2016 Department-wide 3.5
Textbook and Resource Allowance06-03-2017All state and non-state schools, and parents, guardians/carers or independent students4.3
User charging22-02-2019Department-wide, customers who are charged fees5.0