Notification of Other Employment

Version Number

3.3

Implementation Date

26/08/2014

Scope

Department-wide

Purpose

This procedure describes the responsibilities of DETE employees who hold concurrent employment in either the public or private sector which may give rise to a real or apparent conflict of interest.

Overview

DETE is committed to being a professional public service agency working as an integrated service and where the actions and behaviour of its employees foster public trust and confidence in the Queensland Public Service. 

This procedure describes the obligations of DETE employees to declare other employment which is concurrent with their role as a public service officer.

A logical and reasonable approach should be adopted, for example, employees engaged under the following circumstances would not generally be required to provide notification:

  • a teacher aide on several engagements, working no more than 38 hours per week at one or more state schools
  • a teacher conducting authorised extra private tuition as a result of allocated government funding 
  • a teacher on approved leave to work with Education Queensland International at an offshore project (i.e. where leave is specifically approved to carry out a particular activity)
  • a TAFE teacher who is engaged as a part-time electrical teacher at an institute and who also works as an electrical contractor in industry (due to currency requirements).

However employees engaged under the following circumstances would be required to provide notification:

  • a teacher conducting unauthorised extra private paid tuition after school hours for students at their school
  • a physical education teacher charging fees for extra coaching for students participating in a regional team
  • a TAFE teacher who is offering similar training programs as those they teach at the institute in a private capacity as a consultant.

An employee who is aggrieved by the department’s determination made under this procedure may request a review of the determination in accordance with the Public Service Commission - Managing Employee Complaints - Directive 8/10 and the department’s Managing Employee Complaints procedure.

Responsibilities

Employees:

  • perform their public service role efficiently and effectively in a fair and impartial manner placing the duties and responsibilities of their public office first at all times
  • notify the delegated officer within 14 calendar days of undertaking other employment, should engaging in other employment:
    • lessen or have the potential to lessen public confidence in the integrity of public administration 
    • be or have the potential to be, a real or apparent conflict of interest in relation to the employee’s employment within the public service
    • impact or have the potential to impact adversely on the employee’s ability, health or well-being to safely and effectively carry out official duties in their public service employment
    • compromise or have the potential to compromise the integrity of the department or to reflect seriously and/or adversely on the public service
    • result in or have the potential to result in the misuse of information, intellectual property, physical or other public resources
  • resolve any conflicts in favour of, and to the satisfaction of, the department within 14 calendar days 
  • understand that should it become known that an employee engaging in other employment has failed to notify the delegated officer, the employee may be directed to declare details of the other employment
  • understand that failure to notify the delegated officer of other employment could result in a breach of the Public Service Directive (03/07) - Public service employees engaging in other employment, the Code of Conduct for the Queensland Public Service and/or the department’s Standard of Practice and disciplinary action may be initiated
  • notify the delegated officer about any new or actual change in the nature of any other employment and/or the primary position with the department, within 14 calendar days if that new or material change is covered by this procedure
  • complete a new Notification of Other Employment form if an employee changes positions within the department and/or undertakes new or changed other employment.

Managers, Principals or Directors:

  • ensure all employees are aware of their obligations regarding other employment
  • ensure DETE employees have access to the Notification of Other Employment form
  • assess the Notification of Other Employment form, completed by employees, indicating that the other employment is not considered or may be considered a potential conflict of interest and then complete the validation section of the form
  • contact the Ethical Standards Unit (ESU) only if further information or advice is required about the application of this procedure or on the most appropriate way in which to manage the other employment, if it is determined to be a conflict of interest (ESU is not the decision maker in other employment matters)
  • all Notification of Other Employment forms should be placed in a register to be maintained at Unit, TAFE Institute, District or Region and reviewed annually or earlier if required 
  • ensure that the notifying employee is provided with a copy of the finalised Notification of Other Employment form and place the original on the employee’s personnel file held within the Unit, TAFE Institute, District or Region.

Process

​The step by step process for this procedure is listed by role under Responsibilities.

Online Resources

Review Date

21/05/2013
Attribution CC BY

Conflict of Interest
A conflict of interest involves conflict between a person’s role as a public service employee and their private interests.

Delegated officer
A manager, director or principal who has the delegated authority to determine management decisions.

Other employment
Means additional paid employment (either full time, part-time or casual basis) performed by a public service employee, including absences on approved leave in the: 

  • Queensland Public Service, public sector or other government jurisdictions;
  • private sector, whether as: 
    • a contractor 
    • an employee of a private company or business, including ownership or directorship of a company, trading trust or partnership;
  • working as an independent contractor; or
  • self-employment

Other employment does not include the ownership and investment in shares in a publicly listed company or investments in rental properties or similar activities.