Creating Smoke-Free Environments

Version Number

3.1

Implementation Date

16/02/2015

Scope

Department-wide

Purpose

​This procedure supports the implementation of provisions outlined in tobacco legislation and the Queensland Government Smoking Policy prohibiting any form of smoking, including the use of electronic cigarettes, at any time:

  • in any buildings owned or leased by the department and within 4 metres of the building entrances;
  • on any school and outdoor or environmental education centre land (including sports grounds) owned or leased by the department and within 5 metres outside the boundary of the land; and
  • in any departmental motor vehicle.

Overview

​Procedure for implementing the provisions of the Queensland Government Smoking Policy and Queensland’s tobacco legislation as amended commencing 1 January 2015.

Responsibilities

​Principals\Managers\Officers in Charge (Departmental Workplaces):

  • Communicate the requirements relating to the smoking prohibition in departmental workplaces.
  • Manage compliance with these requirements.
  • Promote initiatives that support and encourage staff to cease or reduce smoking.

All Staff:

  • Support the Principal, Manager or Officer in Charge in managing compliance with the requirements.

Process

Communicate Requirements (Including Signage)

Principals, Managers and Officers in Charge (Departmental Workplaces):

  • ensure all employees are informed at induction of the prohibition on all forms of smoking at any time:
    • in any buildings owned or leased by the department and within 4 metres of the building entrances;
    • on any school or outdoor and environmental centre land including sports grounds owned or leased by the department  and within 5 metres outside the boundary of the land; and
    • in any departmental vehicle.
  • ensure all employees are informed at induction that any breaks taken for smoking outside smoking-prohibited areas should only be taken in accordance with work unit meal breaks and rest pauses.
  • communicate on a regular basis the legislative and policy requirements relating to smoking prohibitions to all employees and other workplace stakeholders including parents and other members of a school community via appropriate communication channels such as email broadcasts, school websites or newsletters.
  • ensure all role descriptions for departmental positions reference legislative and Queensland Government policy provisions on smoking using the following wording:
    “Smoking is prohibited in Queensland Government buildings, offices and motor vehicles and on any school and outdoor or environmental education centre land including within 5 metres outside the boundary of the land.”
  • ensure information about legislative and policy requirements relating to smoking at departmental workplaces is included in agreements with contractors.
  • ensure, in consultation with Infrastructure Services representatives as required, that permanent signage outlining the smoking policy for the workplace is fixed at the main entrance to school and outdoor\ environmental education centre land and at entrances to all departmental buildings other than those buildings on school\centre land.
  • ensure “No Smoking” signage is erected and a smoking ban strictly enforced near any locations where flammable materials are stored.
  • place at least one permanent internal wall sign stating the smoke-free policy for the building in the ground floor foyer of any departmental building where lifts are installed.
  • ensure that the smoking policy implemented in shared premises is consistent with the smoking policies of other departments within the building.
  • negotiate, in consultation with Infrastructure Services representatives as necessary, with the building owner or landlord of leased departmental buildings and offices regarding the implementation of this policy including the placement of signs.

Manage Compliance

Principals, Managers and Officers in Charge (Departmental Workplaces):

All Staff:

  • inform, any students, visitors, parents, clients or contractors encountered smoking in departmental buildings or on school\centre land of the prohibition on smoking and ask that they stop smoking.
  • notify, in a timely manner, the principal, manager, officer in charge or relevant senior staff member if a client, visitor, parent or contractor is seen smoking in a prohibited location, refuses to cease smoking, if asked to do so, and/or becomes threatening, abusive or insulting as a result of being asked to do so.
  • manage any breach of this procedure by students in accordance with the school’s Responsible Behaviour Plan for Students.
  • email details to the principal, manager, person-in-charge or delegated person of instances of staff members or other persons sighted smoking in smoking–prohibited locations or situations and the relevant circumstances (i.e. identity – if known, location, proximity to students).

Promote Quit Smoking Initiatives

Principals, Managers and Officers in Charge (Departmental Workplaces):

  • raise awareness and promote medically endorsed messages that reinforce the benefits to staff of ceasing or reducing smoking.  Within the workplace, visibly support quit smoking messages and strategies to reduce smoking by:
    • displaying in appropriate staff common areas materials and information that encourage staff to cease or reduce smoking.  Examples of this material can be found at Cancer Council Queensland smoking and tobacco resources or the National Tobacco Campaign - Quitters Page
    • participating in campaigns and initiatives sponsored by the department, Queensland Health or other organisations that aim to reduce smoking
    • supporting employees and others who want to quit smoking and referring them to appropriate information and resources such as the National Tobacco Campaign or the Cancer Council Queensland.

Online Resources

Review Date

16/02/2017
Attribution CC BY