School Based Apprenticeships and Traineeships

Version Number

3.0

Implementation Date

9/07/2012

Scope

Principals, Registered Supervising Training Organisations

Purpose

​This procedure outlines the responsibilities of principals, training partners, young people and their parents/guardians with respect to school-based apprenticeships and traineeships and the processes to be followed when establishing these.

School-based apprenticeships and traineeships aim to:

  • provide students with the opportunity to develop skills and knowledge relating to actual employment situations
  • allow students to start, and in some cases complete, a vocational qualification while still at school
  • improve post-schooling employment and training opportunities for students
  • improve links between education and industry, school and local community.

Overview

​School-based apprenticeships and traineeships are primarily designed for students in Years 11 and 12. Younger students may be permitted to participate under defined circumstances. While some school-based traineeships may be completed by the end of Year 12, many traineeships and all apprenticeships will continue after this time. 

The Education, Training and Employment Schedule (ETES) for School-based Apprenticeships and Traineeships (Form ATF-023) is a contract negotiated amongst the student, their parent (if applicable), the employer and the school principal. For the purposes of school-based arrangements, the young person is considered both a full-time secondary student and an apprentice or trainee.  

School-based apprentices and trainees are paid for the time they spend in an employer’s workplace, receive structured competency-based training, and are trained by a Registered Training Organisation of the employer’s choosing. 

Training with the nominated supervising Registered Training Organisation and paid employment may also occur outside of school hours and during school holidays. In the workplace, Workers’ Compensation is provided for the apprentice or trainee under the employer’s existing workers’ compensation insurance. This cover extends to travel to and from training as well as time spent in training.

Apprenticeships and traineeships where all training with the supervising Registered Training Organisation and paid employment is performed outside of school hours, and/or no provision has been made within the students' program of school study for work or training, are considered part-time or full-time apprenticeships or traineeships (not school-based) and are subject to different industrial relations conditions.

The student signs a training contract with the employer. This is a legally binding document. As schools are not a signatory to the training contract, they are not able to interfere with the discharge of any part of a training contract, including where a student may experience difficulties associated with the conditions of their employment, health and wellbeing, and training issues.  Concerns arising during the course of a school-based apprenticeship or traineeship should be reported immediately to Training Queensland on 1800 210 210.   

Responsibilities

​Principals ensure that school-based apprenticeships and traineeships form an appropriate component of an overall school program and facilitate the establishment of the necessary arrangements through the negotiation of an Education, Training and Employment Schedule (ETES – Form ATF-023) for each student involved.

All parties to a school-based apprenticeship or traineeship (student, parent, school, employer and supervising Registered Training Organisation) should be aware of their responsibilities and those of the other parties.   

Process

​Principals:

  • ensure the apprenticeship or traineeship forms an appropriate component of a student’s overall school program:
    • discuss with the student and parent subject selection or deletion, workload, and the days and times to be spent in work, school, and training to meet the requirements of the apprenticeship or traineeship
    • consult with all parties to the training contract to ensure that an exceptional arrangement for a Year 8 or 9 student to undertake a school-based apprenticeship or traineeship is in the best educational and training interest of the student
    • ensure the student considering a school-based apprenticeship or traineeship is aware of the impact of the program on their general education goals
    • divide the student’s school week between general education and at least one of either training with the nominated supervising Registered Training Organisation (SRTO) or paid employment
    • ensure this integration is reflected in the Program of School Study section of Education, Training and Employment Schedule (form ATF-023) 
    • ensure timetabling supports the student’s needs and general education goals as much as possible
    • monitor the student’s progress across the school-based apprenticeship or traineeship and other senior studies
    • ensure that a business case detailing the particular circumstances of a school-based apprenticeship or traineeship arrangement for a Year 8 or 9 student is lodged with the appropriate local Training Queensland Office, for approval prior to the student entering into a training contract.
  • facilitate the establishment of formal arrangements for the apprenticeship or traineeship:
    • assist in completion of the Education, Training and Employment Schedule (form ATF-023) with other signatories to the document, considering, in particular, the balance of school, recognised training and work 
    • offer assistance to the SRTO in the development of the training plan
    • consult with the SRTO on applications for support funding for students with special needs
    • consult with the SRTO regarding the delivery/recognition of competencies already achieved within school
    • endorse the school-based apprenticeship or traineeship arrangement by signing the Education, Training and Employment Schedule (form ATF-023)
    • retain a copy of the signed schedule for school records.
  • facilitate the provision of travel and accommodation support funding for eligible students: 
  • facilitate the provision of support funding for students with special needs:
    • consult with the SRTO on applications for support funding
    • ensure completion of the Application for Approval to provide Tutorial Assistance (Form EQTA1), including a summary of the student’s difficulties, reasonable adjustment to be made by the SRTO, and identification of support required with reference to the student’s Training Plan and details of assistance to be provided for the trainee to complete that aspect of training 
    • submit Form EQTA1 to the Senior Phase of Learning Team for approval
    • ensure completion of an Application for Payment of Tutorial Assistance (Form EQTA2) upon completion of assistance, and submit to the Senior Phase of Learning Team. 
  • exercise duty of care to the student through ensuring:
    • the student is aware of their rights and obligations in the workplace
    • issues arising from the student’s training through the SRTO or through paid work associated with the apprenticeship/traineeship are referred to the appropriate authority at the Department of Education, Training and Employment or to SRTO
  • notify the local Training Queensland Office on 1800 210 210 if an excluded student subject to a training contract enrols in another school
  • notify the employer of a decision to exclude a school-based apprentice or trainee.

School-based apprentices or trainees:

  • meet employment and training obligations as stated in their training contract, training plan,  the Vocational Education, Training and Employment Act 2000 (Qld), and relevant industrial award or certified agreement
  • discuss progress towards senior studies and the vocational qualification with the school and employer
  • negotiate with the employer continuation of the apprenticeship or traineeship under full-time or part-time employment arrangements if it is not completed while at school
  • notify the employer if not physically or emotionally fit to work
  • contact both the SRTO and employer if unable to attend training with the Registered Training Organisation
  • complete the Travel and Accommodation Subsidy Claim Form, if eligible, and submit it to the Senior Phase of Learning (fax (07) 3237 0102) upon completion of the training block 
  • contact the local Training Queensland office on 1800 210 210:
    • if they have health, safety or wellness concerns in the work environment
    • if experiencing interpersonal problems with co-workers or the employer which are not resolvable
    • if experiencing any physical or sexual assault
    • if experiencing bullying, sexual harassment or being discriminated against
    • if experiencing problems with payment of wages or other entitlements
    • if they believe they are not receiving appropriate training or are regularly performing duties unrelated to the trade or training program, or
    • if the employer fails to provide work or terminates the student’s employment outside of the probation period without the student and guardian’s consent.
  • report to police any physical or sexual assault
  • notify the local Training Queensland Office of any change of details using Minor Amendment of Registered Training Contract form.

Principal Policy Advisor, Government Liaison and Projects:

  • facilitate payment of financial assistance for travel and accommodation for eligible students:
    • determine the level of financial assistance for travel and accommodation
    • verify that the journey distance for claims is the shortest, most practicable road route (based on travel information) from the claimant’s usual place of residence to the off-the-job training location and return
    • approve payment of claims for allowances submitted on the Travel and Accommodation Subsidy Claim Form upon completion of off-the-job attendance by the student and verification by the relevant training provider
    • approve a request on the Application for Air Travel for School-based Apprentices or Trainees form for school-based apprentices and trainees who are required to travel in excess of 48 hours OR 2000 km return to the location of the training provider, or who reside in Cape York or a Torres Strait Island
    • purchase a return economy air ticket to the location of the training provider for approved air travel for the student.
  • facilitate payment of financial assistance for students with special needs:
    • determine the maximum rate per hour paid for tutorial assistance
    • give initial approval for 20 hours or less of tutorial assistance
    • approve an application for additional hours in excess of 20 hours upon receipt of a second EQTA1 form
    • approve payment for tutorial assistance upon receipt of an Application for Payment form, EQTA2, from the school or SRTO
    • process payment to schools of tutorial assistance via GAPS, through Education Queensland Finance (Payments) Section.

Online Resources

Review Date

14/07/2014
Attribution CC BY

​Education, Training and Employment Schedule (ETES)
The ETES is a form which draws together a young person’s education with their training and work. It is signed by all parties, including the young person, their parents (if they are under 18) and the school principal.

Probation
Probation is an adjustment period at the beginning of an apprenticeship or traineeship, designed to allow both the student and the employer to evaluate the suitability of the arrangement. The probation period is dependent on the level of the qualification.

Registered Training Organisation (RTO)
A Registered Training Organisation is an organisation that is registered to provide training services or recognition services.

School-based apprenticeships and traineeships
School-based apprenticeships and traineeships are a contract of training and paid employment where a student’s timetable or program of study includes a combination of work, training and school study, which together lead to the award of a Queensland Certificate of Education and progress towards or completion of a vocational qualification.

Supervising Registered Training Organisation (SRTO)
A Supervising Registered Training Organisation is a registered
training organisation that:

(a) delivers training to an apprentice or trainee under a
training plan for the apprentice or trainee that requires
the training to be delivered by a registered training
organisation; and

(b) when satisfied the apprentice or trainee has completed
the training required to be completed under the plan,
issues the qualification or statement of attainment stated
in the plan.