Declaration of Apprenticeships and Traineeships

Version Number

1.2

Implementation Date

1/07/2015

Scope

All Training

Purpose

This procedure outlines the requirements for processing a declaration for apprenticeships and/or traineeships.​​

Overview

​Apprenticeships and Traineeships are defined under the Further Education and Training Act 2014 (FET Act) as employment-based training, and are subject to a contract of training.  

An apprenticeship and/or traineeship may be declared when:
  • qualifications are superseded in training packages
  • proponents apply for new apprenticeships and/or traineeships. 
When declared, a range of details, conditions and restrictions must be met by:
  • ​employers, 
  • apprentices and trainees
  • supervising registered training organisations. 
Apprenticeships and traineeships in Queensland are declared under delegation from the Chief Executive of the Queensland Department of Education and Training (DET, Qld).

Responsibilities

​Queensland Department of Education and Training (DET, Qld)


Queensland Apprenticeship and Traineeship Office (QATO):
  • declare apprenticeships and/or traineeships when:
    • qualifications are superseded in training packages
    • proponents apply for new apprenticeships and/or traineeships. 
  • publish approved apprenticeships and/or traineeships on the Queensland Training Information Service (QTIS) web site .

VET Investment & Stakeholder Capability:

  • publish User Choice funding for apprenticeships and/or traineeships on the department’s website.

Proponent

  • request the declaration of an apprenticeship and/or traineeship.

Process

​Declaration of new apprenticeships or traineeships

Proponent
QATO
  • review application to ensure all required information has been submitted
  • where information has not been supplied or is not clear in the application, contact the proponent and request further information
  • if the application requests User Choice funding for the apprenticeship and/or traineeship, forward a copy of the application to VET Investment & Stakeholder Capability for consideration
  • prepare requirements worksheet and declaration approval brief in accordance with the work instruction for the declaration of new apprenticeships and traineeships
  • consult with relevant industry bodies or associations concerning restrictions and details to be approved in accordance with Declaration of apprenticeships and traineeships policy
  • consult with State Training Authorities (STA’s) on details of apprenticeships and/or traineeships to ensure consistency interstate
  • notify relevant stakeholders of the pending declaration of apprenticeships and/or traineeships using the email template
  • Director, QATO to exercise their delegation in declaring new apprenticeships and/or ​traineeships
  • notify relevant stakeholders of new declarations of apprenticeships and/or traineeships using the email template
  • publish approved apprenticeships and/or traineeships on QTIS
VET Investment & Stakeholder Capability
  • review funding request for new apprenticeships and/or traineeships under the User Choice program
  • when QATO approves the declaration, publish approved funding arrangements on QTIS.

Declaration of existing apprenticeships or traineeships

 
QATO
  • monitor the training.gov.au (TGA) web site for newly endorsed training package qualifications
  • identify existing apprenticeships or traineeships where qualifications in national training packages have been superseded for declaration
  • prepare working documents in accordance with the work instruction for the declaration of existing apprenticeships and traineeships
  • consult with relevant industry bodies or associations concerning restrictions and details to be approved in accordance with Declaration of apprenticeships and traineeships policy
  • consult with State Training Authorities (STA’s) on details of apprenticeships and/or traineeships to ensure consistency interstate
  • notify relevant stakeholders of the pending declaration of apprenticeships and/or traineeships using the email template
  • Director, QATO to exercise delegation for declaring apprenticeships and/or traineeships
  • notify relevant stakeholders of approved declaration of apprenticeships and/or traineeships using the email template
  • publish approved apprenticeships and/or traineeships on QTIS
VET Investment & Stakeholder Capability
  • review funding request for updated apprenticeships and/or traineeships under the User Choice program
  • when QATO approves the declaration, publish approved funding arrangements on QTIS. 

Online Resources

Supporting documents

Online resources

Review Date

1/07/2017
Attribution CC BY
​Proponent – an individual representing themselves or an organisation, or an industry body that has responsibility for specific Industry Training Groups (ITG’s)
e.g. Australian Apprenticeship Support Network (AASN) providers, Registered training Organisations (RTOs), Industry Bodies or Associations
 
QTIS - Queensland Training Information Service, DET, Qld's electronic database of apprenticeships and traineeships approved for delivery in Queensland.

TGA – training.gov.au - the national register containing information on registered training organisations (RTOs), nationally recognised training (training packages, qualifications, accredited courses, skill sets and units of competency) and the approved scope of each RTO to deliver nationally recognised training.

Requirements Worksheet – identifies all the details, conditions and restrictions of the proposed apprenticeships or traineeships for implementation in Queensland.