Extension of Probationary Period

Version Number

1.3

Implementation Date

1/07/2015

Scope

All Training

Purpose

To grant or not grant an application for an extension to the probationary period.​

Overview

​The probationary period allows the employer and the apprentice/trainee time to assess their compatibility, and the apprentice’s/trainee’s suitability to the apprenticeship/traineeship.

An application to extend the probationary period may occur for a variety of reasons, such as:
  • dissatisfaction with the apprentice’s/trainee’s progress, 
  • dissatisfaction with the apprentice’s/trainee’s attitude, or 
  • uncertainty about the suitability of the apprenticeship/traineeship.

Responsibilities

​Delegated officer:

  • grant or not grant applications to extend probationary periods

Australian Apprenticeship Support Network (AASN) providers:

  • send details to DET, Qld in the agreed format.

Process

Delegated officer:
  • give an application to extend the probationary period priority (decision must be made within seven days after receiving the application).
  • cannot grant applications to extend the probationary period which are received after the probationary period has expired.

Considerations when deciding whether to grant or not grant:

  1. Has the application been received in the approved form?
  2. Is the proposed new expiry date of the probationary period for a period not exceeding six months from the commencement of the training contract? (note – multiple applications for extension to the probationary period are acceptable, provided the accumulated period does not exceed six months from the commencement of the training contract)
  3. Has the application been received at least 14 days before the end of the probationary period?
  4. If the application has not been received at least 14 days before the end of the probationary period, were there exceptional circumstances that caused or contributed to the lateness of the application?

Depending on the reason given for the application, take action to:

  • assist the employer and/or apprentice/trainee address the situation (e.g. unacceptable behaviour, conduct, attitude; concerns regarding the long-term commitment to the apprenticeship/traineeship; concerns the apprentice/trainee is not achieving competence).

In circumstances such as an office closure period over Christmas, it is necessary to ensure that an appropriately qualified staff member is available to process any applications received during this period.

Online Resources

​Forms
Online materials
Letters (DET, Qld employees only)
  • CRM - General NOT approve letter - EMP-APP-Parent-SRTO
  • DELTA/CAS – Probationary Period extension approved

Letters/Agreements (AASN providers only)

  • Extend probation – TC not yet e-lodged
  • General NOT approve
  • Performance and Funding Agreement between DET, Qld and the AASN providers

Review Date

1/07/2017
Attribution CC BY

​Approved form – a form approved by the chief executive. 

Australian Apprenticeship Support Network (AASN) provider – AASN providers, also known as Apprenticeship Network providers, are contracted by the Queensland Department of Education and Training (DET, Qld) to provide targeted services which deliver tailored advice and support to employers, apprentices and trainees. The AASN provider is the first point of contact for the administration of all training contracts.

CRM  Customer Relationship Management system used to capture information on all client and stakeholder queries and correspondence.

Days – references to days refers to calendar days.

Delegated officer – an appropriately qualified person to whom the chief executive has delegated functions and powers

DELTA  Direct Entry Level Training Administration, DET, Qld's database of registered apprentices and trainees (for internal access only)

Exceptional circumstances – 
  • Absence of the apprentice/trainee from the workplace due to illness/injury and the employer has been unable to get the apprentice’s/trainee’s signature
  • A natural disaster affecting the employer and/or the apprentice/trainee